Design 4 Space

How to add a staff name card

Every designer and staff member has a digital name card at its own web address. This guide shows you how to add a new one, edit an existing one, and take one down — no technical knowledge needed.

Before you start

Where you work: e-namecard.design4space.com.sg/wp-admin

Your username and password were sent to you separately — they are deliberately not written in this guide. If you don't have them, ask Reputifly.

One card = one staff member. Cards are not built from photos or files. You type six short details and the card designs itself — the layout, the banner, the accreditation and awards sections are already built in and identical on every card.

Adding a new card

  1. Open Name Cards

    Sign in, then in the black menu down the left, click Name Cards. You'll see every card that exists today.

  2. Click "Add New Name Card"

    It's the button next to the page heading, and also the second item under Name Cards in the left menu.

  3. Type the person's name in the title box

    Put the full name exactly as it should read on the card — for example Vincent Chuah. This name is also what creates the card's web address, so type it properly the first time.

  4. Fill in the Namecard Details box

    Six fields. The four marked with a red * are required — the card won't be right without them.

    The Add New Name Card screen in WordPress, showing the title box and the Namecard Details fields
    The Add New Name Card screen. Title box at the top, the six details below, Publish button on the right.
    • Designation *

      The job title exactly as it should appear on the card — for example Interior Designer or Marketing Executive. Whatever you type here is what people read.

    • Email *

      Their work email, e.g. leesing@design4space.com.sg. It becomes a tap-to-email link on the card.

    • Mobile *

      The Singapore mobile number, e.g. 9183 2073. Do not type +65 — it is added automatically. It becomes a tap-to-call link.

    • Branch / Showroom *

      Pick the showroom this person actually works from — Tradehub (Boon Lay), Toa Payoh, or Paya Lebar. Their own showroom's address shows at the top of the card; the other two appear further down under "Branch Address". Getting this wrong puts the wrong address next to their name.

    • vCard Surname (optional)

      Only affects the "Save Contact" button, not what's printed on the card. Leave it blank and the first word of the name is treated as the surname — correct for names like Ooi Lee Sing. Fill it in for Western-order names: for Vincent Chuah, type Chuah.

    • vCard Given Name (optional)

      Also Save-Contact only. Leave blank and it uses the remaining words of the name. For Vincent Chuah, type Vincent.

  5. Click Publish

    The blue Publish button is in the box on the top right. The card goes live immediately at its own address:

    e-namecard.design4space.com.sg/namecard/vincent-chuah/

    That address is what you print on a QR code, put in an email signature, or send over WhatsApp.

  6. Check it

    Open the address on your phone. Check the name, the job title, the phone number, and that the address at the top is the right showroom. Tap the call and email buttons once to be sure.

Editing or removing a card

Go to Name Cards in the left menu. Every card is listed. Hover over a name and four options appear under it.

The Name Cards list screen in WordPress showing all staff cards with Edit, Quick Edit, Trash and View options
The Name Cards list. Hover any name to reveal Edit · Quick Edit · Trash · View.
Someone left the company? Trash their card. The moment it's trashed, the address stops working — so anyone holding their old QR code or an email signature link lands on nothing rather than on a live card for a person who no longer works here.

Drafts vs published

At the top of the Name Cards list you'll see filters: All, Published and Drafts.

A draft is saved but not live — its address will not work for anyone. If you prepared a card ahead of someone's start date, remember to come back and click Publish, otherwise their link is dead when they hand it out.

Changing a card's web address

The address is created from the name you typed, so Vincent Chuah becomes /namecard/vincent-chuah/. To change it, open the card and edit the Slug box below the details, then click Update.

Only change a slug before the card is handed out. Changing it later breaks every QR code and link already printed or sent, because the old address stops working.

Before you publish — quick checklist

Things that commonly go wrong